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Time Card Calculator

Your Weekly Time Card

Enter your hours. Totals update automatically.

Earlier clock-out times mean an overnight shift. Equal times mean 0 hours. Leave unused days blank.

Weekly rule active · Hours are shown in decimals and calculated to the minute.

This free time card calculator adds up your staff’s hours before payroll. Enter clock-in and clock-out times, along with unpaid break minutes, to see daily hours and a weekly total split into regular and overtime hours. It runs in your browser, stores nothing, and lets you print your results. Use it to check handwritten records or review a busy week. The result is an estimate, not a payroll calculation.

How the Time Card Calculator Works

Breaks and Overnight Shifts

Unpaid break minutes are deducted from the time between clock-in and clock-out. Enter the break actually taken, rather than a scheduled lunch that someone worked through. Leave paid breaks in the hours worked.

If clock-out is earlier than clock-in, the tool treats the shift as overnight. Check your entries carefully: an incorrect time can make a daytime shift look like it continued past midnight.

Regular and Overtime Hours

The default follows the federal rule for covered, nonexempt employees: hours over 40 in a workweek count as overtime. The daily toggle also counts hours over 8 in a day for states that use that threshold. Hours counted as daily overtime are not counted again as weekly overtime.

Using a time card calculator with overtime helps you review the split before sending hours to payroll. For a separate overtime estimate, use the overtime calculator.

Decimal Hours

Payroll systems often use fractions of an hour so hours can be multiplied by an hourly rate. For example, 7h 30m = 7.50, 7h 45m = 7.75, and 7h 20m = 7.33.

The digits after the decimal represent part of an hour, not minutes. Using an hours calculator for work saves you from converting each shift by hand. Check which format your payroll provider expects before entering the totals.

What to Check Separately

This tool does not calculate double time, seventh-day rules, meal-penalty pay, or rounding rules. A daily overtime setting does not cover every state requirement or exception. Rules vary by state, so treat the result as an estimate to check against your payroll provider.

The question of time clock rounding is a separate topic from adding up the hours entered here.

Keep the Record

Printing the time card is a start, but employers must keep accurate time records that reflect the hours staff actually worked. That is easier with Cloud Time Manager, which is free: staff clock in on a phone or kiosk and the week totals itself.

See how Cloud Time Manager tracks time

Frequently Asked Questions

How do I calculate my hours on a time card?

Enter your actual start and finish times for each workday, then subtract unpaid breaks. Add the daily hours to check your week. Review the regular and overtime totals separately. If you are checking your own hours, compare the results with your recorded shifts and ask your manager about any differences.

Does this time card calculator deduct lunch breaks?

Yes. Use it as a time card calculator with lunch break deductions by entering your unpaid lunch in minutes for each shift. The tool subtracts those minutes from the daily total. Enter only unpaid break time actually taken, and leave paid breaks included in the hours worked.

When do hours count as overtime?

The default counts hours over 40 in a workweek as overtime under the federal rule for covered, nonexempt employees. Turning on daily overtime also counts hours over 8 in a day, without counting those hours twice. State rules and exceptions vary, so confirm the applicable settings with your payroll provider.

Can I use this as a weekly or biweekly time card calculator?

This weekly time card calculator covers one workweek. For a biweekly pay period, run it twice and add the totals, keeping regular and overtime hours separate. Calculate overtime within each workweek before combining the results. A shorter week does not cancel out overtime hours in the other week.